DR JUSTINDER MALHOTRA
741 S Orange Ave. Suite 100
West Covina, CA 91790-1234
ph: (626) 814-1177 fax: (626) 340-4104
1. Telemedicine Authorization
2. Protected Health Information
3. Medical Record Release
4. HIV Consent
5. Medical Service Consents (see descriptions)
6. HIPPA
7. Consent to Treat
Telemedicine Authorization Form
I authorize Justin Malhotra, MD and its contracted providers to provide me with their services by using telemedicine. I understand that telemedicine is the use of electronic information and communication technologies by a healthcare provider used to deliver services to an individual when they are located at a different location or site than I am. MBH and its contracted providers will not perform an in-person examination during the telemedicine visit. They will rely solely on the information telecommunicated. I understand that there are risks involved with telemedicine, including but not limited to: loss of records from failure of electronic equipment; power failure with loss of communication; connections issues, etc. Additionally, signs and symptoms that might be detected during an in-person examination may not be detected through telemedicine. I understand that the laws that protect privacy and the confidentiality of medical information, including HIPPA, also apply to telemedicine. I understand that I will be responsible for any copayments or coinsurances that apply to my telemedicine visit. I understand that I have the right to withdraw my consent to the use of telemedicine in the course of my care at any time, without affecting my right to future care or treatment. I have read and understood the information provided above and I consent to receiving telemedicine services.
Authorization to Disclose Protected Health Information (This form is for all record requests).
By signing this Authorization, I authorize my Health Care Provider to disclose my protected health information.
1. Information authorized for disclosure, if included in my records: Complete Health Record, Visit/Discharge Summary, Clinical Documentation of Physical, Documentation of Consultation, Immunization Records, Progress Reports, Radiology and Diagnostic Imaging Reports, Photographs, Videos, Digital or Other Images, Pathology Reports, Laboratory tests (please specify), Other (please specify)
2. If applicable, I also give permission for the following "Sensitive Protected Health Information" to be disclosed: Acquired Immunodeficiency Syndrome (AIDS) or Infection with Human Immunodeficiency Virus(HIV), Behavioral Health Services / Psychiatric Care, Treatment for Alcohol and/or Drug Abuse, Sexually Transmitted Diseases (STD), Genetic Counseling / Testing
I understand that the information disclosed pursuant to this Authorization, except information protected by Federal and/or State regulations about confidentiality of drug and alcohol abuse records, HIV and Mental Health, may be subject to re-disclosure by the recipient and no longer protected by federal privacy regulations or other applicable state and federal laws. The purpose for which disclosure is authorized:, Medical Care, Insurance Benefit, Eligibility, Immunization. I understand that I have a right to revoke this authorization at any time. I understand that if I revoke this authorization I must do so in writing and present my written revocation to the provider(s) of care. I understand that the revocation will not apply to information that has already been released in response to this authorization. I understand that the revocation will not apply to my insurance company when the law provides my insurer with the right to review or contest a claim. If this authorization pertains to oneself as the patient, the expiration date can be documented as unlimited. If documented as such it is the responsibility of the individual to notify the practice of any life changes, i.e. guardianship, so that appropriate documentation is given for the change. I understand that any disclosure of healthcare information carries with it the potential for unauthorized and future re-disclosures as allowed by HIPAA and other federal privacy rules. If I have questions about disclosures of my health information, I can contact my provider of care. This facility, its employees, officers, and physicians are hereby released from from any legal responsibility or liability for disclosure of the above information to the extent indicated and authorized herein. I authorize the custodian of records of: or other person/entity (specifically describe) to disclose/release the following information* (check all applicable): All records, Laboratory/pathology records, X-ray/radiology records, Billing records Abstract/Summary Pharmacy/prescription records, Other (describe specifically *Note: If these records contain any information from previous providers or information about HIV/AIDS status, cancer diagnosis, drug/alcohol abuse, or sexually transmitted disease, you are hereby authorizing disclosure of this information. I understand that after the custodian of records discloses my health information, it may no longer be protected by federal privacy laws. I further understand that this authorization is voluntary and that I may refuse to sign this authorization. My refusal to sign will not affect my ability to obtain treatment; receive payment; or eligibility for benefits unless allowed by law. By signing below I represent and warrant that I have authority to sign this document and authorize the use or disclosure of protected health information and that there are no claims or orders pending or in effect that would prohibit, limit, or otherwise restrict my ability to authorize the use or disclosure of this protected health information.
CONFIDENTIAL HUMAN IMMUNODEFICIENCY VIRUS (HIV) TEST
HIV testing is a process that uses FDA-approved tests to detect the presence of HIV, the virus that causes AIDS and to see how HIV is affecting your body. The most common type of HIV test detects antibodies produced by the body after HIV infection. Test results are highly reliable but a negative test does not guarantee that you are healthy. Generally, it can take up to three months for HIV antibodies to develop. This is called the "window period". During this time, you can test negative for HIV even though the virus is in your body and you can give it to others. A positive antibody HIV test means that you are infected with HIV and can also give it to others even when you feel healthy. Other tests can detect the presence of virus in your blood, measure the amount of virus in your blood, measure the number of T- cells in your blood, or see if the virus is susceptible to HIV/AIDS medications. Some of these tests may require a second specimen to be obtained for further testing. Generally, test results will be available in about 2 weeks. If you consent by filling out and signing this form a specimen will be taken and you will be tested. If a rapid HIV test is used, results will be available the same day. If the rapid test detects HIV antibodies, it is very likely that you are infected with the virus, but this result will need to be confirmed. You will be asked to submit a second specimen for further testing. The results from this confirmatory test will be available to you in about 2 weeks. If you test positive, the local health department will contact you to help with counseling, treatment, case management and other services if you need them and want them. You will be asked about sex and/or needle-sharing partners, and voluntary partner counseling and referral services (PCRS) will be offered to you. The HIV test result will become part of your confidential medical record. If you are pregnant, or become pregnant, the test results will become part of your baby's medical record. Finding HIV infection early can be important to your treatment, which along with proper precautions, helps prevent spread of the disease. If you are pregnant, there is treatment available to help prevent your baby from getting HIV. If you have any questions, please ask your counselor, physician.
MEDICAL SERVICE CONSENTS (see descriptions below)
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Remote Patient Monitoring
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Remote Patient Monitoring
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Annual Wellness Visits
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Behavioral Health Integration
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Cardiovascular Screenings
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Obesity Counseling
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Cognitive Care Assessments
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Wound Care
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Smoking Cessation Counseling
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Alcohol Use Counseling
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Infection/Toxicology/Cancer Genetic Testing
Remote Patient Monitoring
RPM services allow your healthcare provider to monitor your health in between visits but this does not mean your provider will be monitoring you 24/7. RPM may help your healthcare provider identify issues that need to be addressed sooner than they would without RPM and allows you to communicate information to your provider without having to travel to the Providers office. RPM devices may rely on a good blue-tooth and/or internet connection to transmit data and deficiencies in connection may result in missed readings or failure to transmit information. I agree to allow Dr. Malhotra to provide Remote Patient Monitoring (RPM) services. These services include using remote health monitoring technology to wirelessly transfer health data, including, but not limited to blood pressure, weight, blood glucose, etc. RPM also includes consultation and guidance from my healthcare provider, who till have access to view this data and who may communicate with me or members of my care team, including family caregivers or guardians. I understand that:
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I am the only person who should be using the remote monitoring equipment as instructed.
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I will not use the device for reasons other than this Remote Patient Monitoring program.
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I can only participate in this program with one Medical Provider at a time.
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I will take my readings daily or as instructed by my Healthcare Provider as party of my participation in this program.
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My data will be electronically transmitted from the device to my provider in a safe and secure manner but that information security can never be 100% guaranteed.
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My provider will securely and confidentially store my collected data into my electronic medical record to the best of their ability, but information security can never be 100% guaranteed.
I acknowledge that:
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It is NOT AN EMERGENCY RESPONSE UNIT AND IS NOT MONITORED 24/7. Call 911 for immediate medical emergencies.
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By providing my phone and email information below, I agree to opt into automated and personalized text messages and phone calls. I understand that I can opt out of the automated reminders to take readings at any time.
Financial consent:
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My insurance will be charged monthly for this service. Co-payments may apply.
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My Healthcare provider owns the equipment and I am responsible for returning the equipment when my participation in the RPM program has ended.
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I will not tamper with the equipment and understand that I may be responsible for any fees associated with misuse or loss of the equipment. I can withdraw my consent to participate in this program at any time by contacting my physician and returning the equipment provided to me. I have read and understood the information and consent to participate in the Remote Patient Monitoring program, as stated above. I am aware that this consent is valid until I withdraw it.
Chronic Care Management
As a patient of Dr. Justin Malhotra with two or more chronic medical conditions, you may benefit from a new program that is now being offered to all (Medicare Ca) patients. Our goal is to make sure you get the best care possible from everyone involved with your health care. We can help coordinate your visits with other doctors, laboratory and diagnostic facilities, and other health care providers; we can talk to you on the phone about how you are feeling; we can help you with the management of your medications; and we will provide you with a comprehensive care plan and assess your health goals. Medicare will allow us to bill for these services during any month that we have provided at least 20 minutes of non-face-to-face care of you and your conditions, hence you may be billed for a portion of CCM services. You must provide us with your consent to participate once a year.
The assigned clinician in charge of your care is - Justinder Malhotra, MD.
Please know other staff from our practice will talk to you or handle issues related to your care, but please know that Justinder Malhotra, MD will supervise all care provided by our staff or clinicians involved in your care. By signing this agreement, you agree and consent to the following:
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You consent to Justinder Malhotra, MD and staff providing CCM services to you.
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As needed, as part of your coordination of care we will share your health information electronically with other treating providers involved in your care. Please rest assured that we continue to comply with all laws related to the privacy and security of your health information.
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These chronic care management services are subject to the usual Medicare deductible and coinsurance applied to physician services. Patients with a supplemental policy generally do not have to pay for out of pocket copays. Patients without a supplemental policy may be responsible for copays up to $8.71 per month. Should you ever have questions about what we did each month to manage your care; our office will provide a record of our time spent.
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We will bill Medicare and/or your insurance carrier for CCM services once a month. Although you may or may not come to our office every month, your account will reflect these charges, and you may be responsible for a portion of CCM services. Our office will have a record of time spent managing your care should you ever have a question about what we did each month.
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Only one physician`s office can provide CCM services to you during a calendar month. Therefore, if another one of your physicians has offered to provide you with this service, you will need to choose which physician is best able to treat you and all of your conditions. Please let us know if you have entered into a similar agreement with another physician`s/practice.
You have the following rights with respect to CCM services:
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A written or electronic copy of your comprehensive Care Plan from our practice to help you understand how to care for your conditions so that you can be as healthy as possible.
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You have the right to Stop CCM services at any time for any reason. Because your signature is required to discontinue your chronic care management services, please ask any of our staff members for the CCM termination form.
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If you wants to terminate CCM services then you need to call the office and speak to CCM Manager/Office Manager
Annual Wellness Visits
These are annual wellness questions that monitor the status of preventative health & screenings covered by Medicare (such as colonoscopy, mammogram, immunizations)
Behavioral Health Integration
These are monthly behavioral questions used to monitor status of conditions such as depression, anxiety or other mental health illnesses.
Cardiovascular Screenings
These are annual questions to assess risk of Cardiovascular disease for those at risk for such as but not limited to Hypertension, Diabetes Mellitus, Obesity, Peripheral Vascular disease.
Obesity Counseling
These are questions, weight checks and lifestyle counseling on a routine schedule of weekly/biweekly/monthly up to 6 months to help aid in weight loss.
Cognitive Care Assessments
These are quarterly questions and tests to monitor the status of cognitive conditions such as but not limited to Dementia.
Wound Care Management
This is a service completed at home or in the office for those who have chronic wounds such as but not limited to Pressure Ulcers, Diabetic wounds, Venous Ulcers.
Smoking Cessation Counseling
These are questions for those at risk for Nicotine dependence up to 7 times per year to help reduce smoking use.
Alcohol Use Counselling
These are questions for those at risk for Alcohol dependence up to 4 times per year to help reduce alcohol use.
Infection/Toxicology/Cancer Genetic Testing
This is a service completed at home or in the office in collaboration with Lab Collector to expedite diagnosis/treatment of various infections (ie UTI, COLITIS, URI) preventing delayed treatment; routine monitoring of toxicology for controlled substances and other potent medications; one time cancer screenings for those at risk.
I agree to participate in the above mentioned programs at this time and/or previously verbally agreed at an earlier start date as discussed with Dr. Justin Malhotra at the time he first started treating my chronic medical conditions. Our goal is to provide you with the best care possible, to keep you out of the hospital, to minimize costs and any inconvenience to you due to unnecessary visits to doctors, emergency rooms, labs, or hospitals. We know your time and your health is valuable. We hope that you will consider participating in our practice’s multiple programs. Thank you.
HIPAA Notice of Privacy Practices
THIS NOTICE DESCRIBES HOW MEDICAL INFORMATlON ABOUT YOU MAY BE USED AND DISCLOSED AND HOW YOU CAN GET ACCESS TO THIS INFORMATION. PLEASE REVIEW IT CAREFULLY. This Notice of Privacy Practices describes how we may use and disclose your protected health information (PHI) to carry out treatment, payment or health care operations (TPO) and for other purposes that are permitted or required by law. It also describes your rights to access and control your protected health information. "Protected health information" is information about you, including demographic information, that may identify you and that relates to your past, present or future physical or mental health or condition and related health care services. Uses and Disclosures of protected Health Information: Your protected health information may be used and disclosed by your physician, our office staff and others outside of our office that involved in your care and treatment for the purpose of providing care services to you to pay your health care bills, to support the operation of the physician's practice, and any other use required by law. Treatment: We will use and disclose your protected health information to provide, coordinate, or manage your health care and any related services. This includes the coordination or management of your health care with a third party. For example, we would disclose your protected health information, as necessary, to a home health agency that provides care to you. For example, your protected health information may be provided to a physician to whom you have been referred to ensure that the physician has the necessary information to diagnose or treat you. Payment: Your protected health information will be used, as needed, to obtain payment for your health care services. This may include certain activities that your health insurance plan may undertake before it approves or pays for the health care services we recommend for you such as; making a determination of eligibility or coverage for insurance benefits, reviewing services provided to you for medical necessity and undertaking utilization review activities. For example, obtaining approval for a hospital stay may require that your relevant protected health information be disclosed to the health plan to obtain approval for the hospital admission. Healthcare Operations: We may use or disclose, as needed, your protected health information in order to support the business activities of your physician's practice. These activities include, but are not limited to, quality assessment activities, employee review activities, training of medical students, licensing, and conducting or arranging for other business activities. For example, we may disclose your protected health information to medical school students that see patients at our office. In addition, we may use a sign-in sheet at the registration desk where you will be asked to sign your name and indicate your physician. We may also call you by name in the waiting room when your physician is ready to see you. We may use or disclose your protected health information, as necessary, to contact you to remind of your appointment. We may use or disclose your protected health information in the following situation without your authorization. These situations include: as Required By Law, Public Health issues as required by law, Communicable Diseases: Health Oversight: Abuse or Neglects: Food and Drug Administration requirement: Legal Proceedings: Law Enforcement: Coroners, Funeral Directors, and Organ Donation: research: Criminal Activity: Military Activity and National Security: Workers Compensation: Inmates: Required Uses and Disclosures: Under the law, we must make disclosures to you and when required by the Secretary of the Department of Health and Human Services to investigate or determine compliance with the requirement of Sections 164.500. We will share your protected health information with third party "business associates" that perform various activities (e.g., billing, transcription services) for the practice. Whenever an arrangement between our office and a business associated involves the use or disclosure of your protected health information we will have a written contract that contains terms that will protect the privacy of your protected health information. We may use or disclose your protected health information as necessary to provide you with information about treatment alternatives or other health-related benefits and services that may be of interest to you. We may also use and disclose your protected health information for other marketing activities. For example, your name and address may be used to send information about products or services that we believe may be beneficial to you. You may contact our Privacy Contact to request that these materials not be sent to you. Other permitted and Required Uses and Disclosures Will Be Made Only With Your Consent, Authorization Or Opportunity To Object Unless Required By Law. You may revoke this authorization, at any time, in writing, except to the extent that your physician or the physician's practice has taken an action in reliance on the use or disclosure indicated in the authorization. Your Rights: Following is a statement of your rights with respect to your protected health information. You have the right to inspect and copy your protected health informations. This means you may inspect and obtain a copy of protected health information about you that is contained in a designated record set for as long as we maintain the protected health information. A record set" contains medical and billing records and any other records that your physician and the practice use for making decisions about you. Under federal law, however, you may not inspect or copy the following records; psychotherapy notes; information complied in reasonable anticipation of, or use in, a civil, criminal, or administrative action or proceeding, and protected health information that is subject to law that prohibits access to protected health information. You have the right to request a restriction or your protected health information. This means you may ask us not to use or disclose any part of your protected health information for the purposes of treatment, payment or healthcare operations. You may also request that any part of your protected health information not be disclosed to family members or friends who may be involved in your care or for notification purposes as described in this Notice of Privacy Practices. Your request must state the specific restriction requested and to whom you want the restriction to apply. Your physician not required to agree to a restriction that you may request. If physician believes it is in your best interest to permit use and disclosure of your protected health information, your protected health information will not be restricted. You then have the right to use another Healthcare Professional. You have the right to request to receive confidential communications from us by alternative means or at an alternative location. We will accommodate reasonable requests. We may also condition this accommodation by asking you for information as to how payment will be handled or specification of an alternative address or other method of contact. We will not request an explanation for you as to the basis for the request. Please make this request in writing to our Privacy Contact. You have the right to receive an accounting of certain disclose res we have made, if any, of your protected health information. This right applies to disclosures for purposes other than treatment, payment or healthcare operations as described in this Notice of Privacy Practices. We are required to abide by the terms of this Notice of Privacy Practices. We may change the terms of our notice at any time. The new notice will be effective for all protected health information that we maintain at this time. Upon your request, we will provide you with any revised Notice of Privacy Practices by calling the office and requesting that a revised copy be sent to you in the mail or asking for one at the time of your next appointment. Complaints: You may complain to us or to the Office of Civil Rights if you believe your privacy rights have been violated by us. You may file a complaint with us by notifying our privacy contact of your complaint. We will not retaliate against you for filing a complaint. You may obtain the address of the OCR Regional Manager, Denver, CO, from our privacy officer. CLINIC CONTACT: This notice was published and becomes effective on/or before 01-17-2023 We are required by law to maintain the privacy of, and provide individuals with this notice of our legal duties and privacy practices with respect to protected health information. If you have any objections to this form, please ask to speak with our HIPAA Compliance Officer in person or by phone.
Consent for Treatment and Payment Agreement
I hereby authorize Justin Malhotra, MD to use and/or disclose my health information which specifically identifies me or which can reasonable be used to identify me to carry out my treatment, payment and healthcare operations. Treatment includes but is not limited to: the administration and performance of all treatments, the administration of any needed anesthetics, the use of prescribed medication, the performance of such procedures as may be deemed necessary or advisable in the treatment of this patient such as diagnostic procedures, the taking and utilization of cultures and of other medically accepted laboratory tests, all of which in the judgment of the attending physician or their assigned designees may be considered medically necessary or advisable. Payment includes but is not limited to: the authorization of payment directly to Justin Malhotra, MD of benefits otherwise payable to me. I hereby acknowledge the release of my medical records to third party insurers or authorized persons to whom disclosure is necessary to establish or collect a fee for the services provided, such as billing and collection services, insurance payers, auto accident insurers, or for work related injury to my employer or designee understand that I am financially responsible for charges not covered. I acknowledge that patient records may be stored electronically and made available through computer networks. Healthcare Operations include but are not limited to: release of my medical information to any of my physicians and their offices or insurance companies participating in my care or treatment and the quality of that care. I understand that this is given in advance of any specific diagnosis or treatment and that these services are voluntary and that I have the right to refuse these services. I intend this consent to be continuing in nature even after a specific diagnosis has been made and treatment recommended. This consent will remain in full force unless revoked in writing and will not affect any actions that were taken prior to receiving my revocation. A photocopy of this consent shall be considered as valid as the original. Patient and/or guarantor are responsible for charges incurred. It is a courtesy for our office to file with your insurance, however, you are responsible for your co-pay and or percentage which the insurance is not responsible for on the day of your visit. It is the patient's responsibility to obtain any necessary referral forms from your primary care physician when required. If the referral is not obtained before the visit, the patient is liable for payment in full on the date of service. If we are unable to obtain payment within a reasonable amount of time from the patient/guarantor we will place your account with a collection agency which will leave you liable for any additional charges incurred. I have fully read and understand the above payment policy. I agree to forward to Justin Malhotra, MD , all insurance or third party payments that I receive for services rendered to me immediately upon receipt.